Call for abstracts

The call for abstracts is now closed.


Presentation Formats & Submission Guidelines

 

Oral, Rapid Fire Poster and Poster Presentations

You will have the option to identify which presentation format(s) for which you would like your abstract to be considered.  Where multiple presentation formats are selected, oral presentations will be given first priority, followed by rapid fire poster presentations and finally posters. 

 

Oral Presentations will be grouped by the Scientific Program Committee into thematically related areas and presented in concurrent sessions. Each oral presentation will be given 10 minutes to present, and 5 minutes for Q&A, for a total of 15 minutes.

 

Rapid Fire Poster Presentations will be presented during dedicated rapid fire concurrent sessions during the conference.  Each presenter will have 3 minutes to present their poster electronically, using only one slide, followed by a Q&A with the audience.  The poster must follow the Poster Presentation format below and will be posted the same day as the rapid fire presentation. 

 

Poster Presentations will be on display at the conference for 1 (one) full day. The viewing times and schedule for the posters will be confirmed after the call for abstracts is completed and presentations are selected. Posters must remain on display for the assigned presentation day. Poster sizes should not exceed 3ft high by 5ft wide. (Poster boards are 4ft high by 8ft wide with a frame).

 

To facilitate peer review, abstracts must be submitted in a structured format comprising four sections:

 

  • Objectives (50-word limit);            
  • Approach (100-word limit);           
  • Results (125-word limit);
  • Conclusion (50-word limit).

 

The abstract submitted should not exceed 325 words.

 

Sub-Plenary Sessions

Proposals for sub-plenary sessions are encouraged when bringing one or more speakers together to discuss a higher level topic that has a link to the conference theme (directly or indirectly). Sub-plenary sessions will be run concurrently however there will be a limited number of them (no more than three (3) at a time) to ensure the highest participation possible.

 

Because the qualifications of individuals involved in sub-plenary sessions are an important part of the value added, sub-plenary sessions do not need to be “blinded” of the presenter(s’) identities.

 

Abstracts submitted for sub-plenary sessions will comprise a maximum of 500 words and can be in any format. Each submission should communicate the overall objectives of the session and the unique contributions made by the presenter(s). 


Instructions and Important Information

Please read the information below carefully
 

  • Proposals for presentations of any format must identify the presenting author as the main contact.
  • The presenting author information should not be included in the content of the abstract itself unless otherwise specified.
  • All abstracts must be submitted using IHDL’s online abstract submission process which will be available after the opening date.
  • The text should appeal to IHDL’s interdisciplinary membership.
  • All presenters accepted through the abstract submission process and/or presenting at the conference must register for and pay to attend the conference, and are responsible for their own related expenses. In addition, if the accepted presenter invites additional speakers to present with them at the conference, they must also register for and pay to attend the conference. Anyone only attending the conference to present their abstract must register for the conference (one day rate available). Travel and accommodation costs will not be covered.
  • There is no limit to the number of abstracts an author may submit; however, the number of accepted presentations may be limited for each presenter. Groups of authors are therefore encouraged to share presenting responsibilities.
  • Accepted abstracts will be published in the conference program which will be distributed to the conference delegates and will be made available electronically on the IHDL site following the conference.
  • All presentations will be in English.
  • Abstract submissions should be for research that is either complete or will be complete by the conference dates;
  • Names of authors and organizations must not appear in the text of the abstract (for orals and poster presentations only) to allow for blind peer review. (Note: you do not need to “blind” abstracts sub-plenaries that would bring together uniquely qualified leaders/experts to discuss a related topic)
  • Avoid specialized jargon and undefined abbreviations. Do not include tables, figures, diagrams, footnotes, references, or acknowledgements in the text of the abstract.
  • More details regarding registration as an abstract presenter will be provided upon acceptance of the abstracts for the conference.
  • The conference office will aim to meet all reasonable requests for audio-visual equipment, based on the type and duration of the presentation. Upon acceptance, the conference secretariat will confirm audio visual details for your presentation.
  • Please be sure to note specific requirements or considerations when submitting your abstract online.

Evaluation Criteria

Oral, Rapid Fire Poster and Poster Presentations

 

Using a blind review process, the Planning Committee will guide a review of abstracts using the following criteria:

 

•    The content of the abstract provides new insight and/or knowledge;

•    The abstract is clear and well organized;

•    The proposed presentation is innovative and/or original;

•    The proposed presentation will be of significant interest to conference delegates.

 

Sub-plenary sessions

 

The Planning Committee will review, using the following criteria:

 

•    The clarity of the objective of the presentation;

•    Relevance of the topic to key conference themes